Contents List
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Introduction
On 22nd June 2002 the on-line WCA Database was established at http://www.wymondhamca.co.uk, replacing an earlier off-line system that was maintained for some years by Carole Arnold at the College Alumni Office.
Features
Security has been our greatest concern; for your own peace of mind and to comply with the requirements of the Data Protection Act. This is how the system will work:
1. On first access, you will be invited to register by filling out an on-line form and, at the same time, creating a username and password of your choice. Provision of some of the information is mandatory and will be denoted as such.
2. The details that you enter will be separated into two categories:
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Public; accessible only to bona-fide ex-pupils and staff, as well as the Database Administrators*. Details include surname, forename(s), nickname, previous surname (where applicable), School (WC, Commercial, Tech School, CGS etc.), House(s), year of entry, year of leaving, description; additional details (optional text remarks) that you wish to include.
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Private; accessible only to the individual and the Database Administrators. Details will include e-mail address, postal address, telephone number (home/work/mobile), username and password.
3. The information is sent to an Administrator, who will validate your details against College records.
4. You will receive an acknowledgement.
5. When verified (which may take a few days at first), you will be notified that your username and password are active.
6. You can then access the site and:
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Amend your details, if you wish.
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Search the database, using one or more of the Public details 'fields' as input for the search.
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Send a message to any person listed in the database. If the person is on the Internet, this process will be automatic. You will not see their address until they reply to you (similar to FriendsReunited). If the person is not on the Internet, your message will be printed off by an Administrator and will be posted on by surface/air mail.
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Use the Message Board facility to exchange queries, information etc. with the database 'community.'
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E-mail the Administrators.
7. The existing data, relating to over 4000 ex-pupils and staff, will be transferred to the on-line facility before it is activated. If you have already 'registered' under the old system, your previous details on the Database will be overwritten when you re-register on line.
8. If at any time in the future you wish to be deleted from the database, we will carry out your request as soon as possible.
9. Administrators may, in the future, add further details to your record to aid administration of the WCA membership and will, for example, be used to note application for reunion tickets, College magazines etc.
Funding
The costs of establishing and running the Database are being borne by the WCA. As you will be aware, we are a non-subscription organisation and rely wholly on donations and funds raised from sales of a small number of items. A new facility, which we urge you all to take advantage of, is the collection of internet 'discount' shops on the WCRemembered Morley Mall, where the WCA will earn a percentage commission from goods bought on-line.
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*Administrators: nominated members of the WCA Committee and the database developers.
Wymondham College Remembered